On-Premises Gateway Simplifies Local File Integration in Power Automate

On-Premises Gateway Simplifies Local File Integration in Power Automate

Quick Summary: Dive into the realm of local file integration in Power Automate with the On-Premises Gateway. Explore how this tool simplifies the connection between on-premises data sources and cloud services, streamlining automation workflows for enhanced efficiency and productivity.


In today's dynamic digital landscape, robotic process automation (RPA) stands out as an essential tool for optimizing business processes. Microsoft Power Automate, a cloud-based service, elevates automation by seamlessly bridging on-premises and cloud environments. This article explores the nuances of configuring the On-Premises Data Gateway and harnessing its capabilities to integrate local system files into your cloud flows seamlessly.

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Understanding On-Premises Data Gateway 

What is an On-Premises Data Gateway?

The On-Premises Data Gateway serves as a bridge between your on-premises infrastructure and the Microsoft Power Platform, enabling secure and efficient data transfer. This gateway allows you to connect to on-premises data sources without compromising security, making it an essential component for organizations with hybrid infrastructure.

Installation and Configuration:

1. Begin by downloading the On-Premises Data Gateway from the official Microsoft website. Link to download .

2. During the gateway installation, stick to the default path, agree to the terms and click "Install" for a quick and effortless setup. Keep it simple, and let the installation wizard handle the rest.

3. Enter your Office 365 organization account email address, then hit "Sign in." It's your key to unlock a world of seamless integration and collaboration.

Remember : - You need to sign in with either a work account or a school account. This account is an organization account. If you signed up for an Office 365 offering and didn't supply your work email address, your address might look like “john@signitysolutions.onmicrosoft.com”.

4. Choose "Register a new gateway on this computer" and click "Next." It's your next move to open the door to enhanced connectivity and advanced capabilities.

5. Choose a distinctive name for the gateway, ensuring its uniqueness across the tenant. Additionally, input a recovery key—an essential safeguard for potential recovery or relocation scenarios. Click "Configure" to finalize the setup. Remember, it's your responsibility to store and retrieve the gateway recovery key later securely. Microsoft won't have access to this key, emphasizing the importance of keeping it safe in your hands.

6. Review the information in the final window. Select Close. Now that you've installed a gateway.

Integrating Local System Files into Cloud Flows:

Establishing Connections: 

  • Within Power Automate, select ‘more’ in the left pane then click on ‘Discover all’.

  • Navigate to the 'Data'  and select 'Gateways.'

  • Connect your cloud environment to the On-Premises Data Gateway by selecting the appropriate gateway instance.

Building a Cloud Flow:

  • Create a new cloud flow in Power Automate, detailing the trigger that sets the flow into motion. Whether it's a specific event, schedule, or external input, define the trigger that aligns seamlessly with your automation needs. Let the flow begin!

  • Integrate the 'List files in Folder' action into your workflow and set it up to link with the on-premises data source through the established gateway. This step ensures a smooth connection, allowing your cloud flow to fetch files from your on-premises infrastructure seamlessly. Keep the data flowing with precision!

After choosing the action, we have to make the connection. To do this, click on the three dots and choose “+ add new connection.” Fill out all the details, then click on “create.”

Data Transfer and Processing:

  • Implement subsequent actions within the cloud flow to process, transform, or transfer the local file data as needed.

  • Ensure that any actions involving local files are compatible with the On-Premises Data Gateway.

Best Practices and Considerations


  • Safeguard your system by securely managing and storing credentials linked to the On-Premises Data Gateway. This proactive approach helps prevent unauthorized access, ensuring the integrity and security of your data gateway environment. Keep your credentials under lock and key for a fortified defense against potential threats.

  • Ensure the On-Premises Data Gateway stays fortified by consistently updating it to leverage the latest security enhancements. Regular updates are your shield against evolving threats, keeping your gateway environment resilient and secure. Stay proactive to stay secure.

Error Handling 

  • Incorporate robust error-handling mechanisms into your cloud flows to effectively address any issues related to the On-Premises Data Gateway. This proactive approach ensures resilience, allowing your workflows to manage and recover from potential challenges gracefully, maintaining a smooth and reliable operation. Stay ahead of potential hiccups with a well-crafted error-handling strategy.

Monitoring and Logging

  • Harness the power of Power Automate's monitoring and logging features to track the performance of your cloud flows. This invaluable tool allows you to troubleshoot and address any potential issues swiftly, ensuring the seamless operation of your automated workflows. Stay informed and proactive by leveraging the monitoring capabilities and providing insights to optimize and enhance the efficiency of your processes.


Integrating on-premises data into your cloud flows using the On-Premises Data Gateway empowers RPA developers to create more comprehensive and dynamic automation solutions. By following the outlined steps and best practices, you can seamlessly connect local system files to your Power Automate workflows, unlocking the full potential of your automation initiatives. Stay ahead in the automation game by embracing the power of Power Automate and On-Premises Data Gateway.

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Vivek Sharma

Vivek Sharma

A code choreographer orchestrating a ballet of algorithms, where each move transforms mundane tasks into a graceful dance towards a future painted with strokes of automation.